From September 2023 the Registration Entities idCAT (ER) can make authentic copies from the same application. It is a voluntary act but recommended by the ER, as it allows the custody of the documentation diligently. If the authentic copy is made, it is not necessary to keep the paper copy. It is recommended to follow the ER filing procedure .
Once the acceptance sheet is generated and signed by the certificate holder, the ER operator will see the following screen
To access to make the authentic copy, click on the link that appears in the previous image, which leads to the application that allows you to generate the authentic copy of an original document in electronic format.
Remember that once the document has been signed by the holder, the operator will need to scan the document in order to make the copy.
Select the document
Once inside the application, the operator only has to click on the PDF button on the top left to be able to generate an authentic copy of an original document in electronic format.
A window will then open to select the document of which you want to generate a copy.
Once the document is uploaded, the application displays a preview of the document, with the ability to zoom in or out, but does not allow any editing of the document.
Generation of the copy
To generate the authentic copy, the operator only has to click on the icon:
If you want, you can also re-upload a different document or cancel the action.
In the event that the signature must be performed using a certificate installed in the operator's local certificate store, a pop-up will appear to choose the digital certificate:
If everything works correctly, the service generates the authentic copy and the application allows:
- Accept (which implies that the copy will be saved in the application). Recommended option
- Cancel the process (implies that the copy will not be saved)
- View the copy in PDF format in the browser
- View in the browser an XML with the metadata
If the ok button is clicked, it returns to the idCAT operator application where the already saved copy is displayed:
It can be downloaded from the link that appears at the end of the page once the copy has been made:
IMPORTANT: This document must be downloaded and kept diligently for a period of 15 years from the expiry of the certificate.
It can also be downloaded from the same application of the operators idCAT:
1. If the certificate has not been downloaded by the citizen, the document can be found in the Prevalidation Consultation section
2. If the certificate has already been downloaded by the citizen, the document can be found in the Certificate consultation section
By pressing the Doc icon we will find the original acceptance sheet and the document to which we have made the copy.
IMPORTANT: This document will be available for 24 months in the application, then it will disappear.
Each idCAT Registration Entity will be responsible for downloading the digitized acceptance sheets and keeping them for 15 years from the expiration of the certificate.
As in the previous step it can be done from:
1. Prevalidation consultation, if the certificate has not been downloaded by the citizen
You must press the CÒPIA button and follow the steps indicated in the previous point.
2. Consultation of certificates, if the citizen has already downloaded the certificate
You must press the CÒPIA button and follow the steps indicated in the point "How to do it?".
Yes, a true copy of the revocation document can also be made by following the steps given above to make a true copy of the issuing document.
This process can be done at the same time or also deferred.