The idCAT Registration Entities (ER idCAT) can make authentic copies from the same application. It is a voluntary but recommended act on the part of the ER, since it allows the custody of the documentation in a diligent manner. If the authentic copy is made, it is not necessary to keep the paper copy. It is recommended to follow the ER archiving procedure .
IMPORTANT: the platform does not act as an archive for this documentation. Once the authentic copy has been made, this document must be downloaded and kept for 15 years from the expiry of the certificate.
Once the acceptance sheet has been generated and signed by the certificate holder, the ER operator will see the following screen
To access the authentic copy, you must click on the link that appears in the previous image, which leads to the application that allows you to generate the authentic copy of an original document in electronic format.
Remember that once the document has been signed by the holder, the operator will need to scan the document to be able to make the copy.
Select the document
Once inside the application, the operator only has to click on the PDF button in the upper left to generate an authentic copy of an original document in electronic format.
A window will then open to select the document of which you want to generate a copy.
Once the document has been uploaded, the application shows a view of it, with the possibility of zooming in or out, but does not allow any type of editing of the document.
Copy generation
To generate the authentic copy, the operator only has to click on the icon:
If you want, you can also re-upload a different document or cancel the action.
In the event that the signature must be performed using a certificate installed in the operator's local certificate store, a pop-up will appear to choose the digital certificate:
If everything works correctly, the service generates the authentic copy and the application allows:
- Accept (which means the copy will be saved in the application). Recommended option
- Cancel the process (implies that the copy will not be saved)
- View the PDF copy in the browser
- View an XML with metadata in the browser
If you click on the ok button, you return to the idCAT operator application where the already saved copy is displayed:
It can be downloaded from the link that appears at the end of the page once the copy has been made:
IMPORTANT: This document must be downloaded and carefully kept for a period of 15 years from the expiration of the certificate.
It can also be downloaded from the idCAT operators' application itself:
1. If the certificate has not been downloaded by the citizen, the document is located in the Prevalidation Consultation section.
2. If the certificate has already been downloaded by the citizen, the document is located in the Certificate Consultation section.
By pressing the Doc icon we will find the original acceptance sheet and the document to which we have made the copy.
IMPORTANT: This document will be available for 24 months in the application, then it will disappear.
Each idCAT Registration Entity will be responsible for downloading the digitized acceptance forms and keeping them for 15 years from the expiration of the certificate.
As in the previous step it can be done from:
1. Pre-validation query, if the certificate has not been downloaded by the citizen
You must press the CÒPIA button and follow the steps indicated in the previous point.
2. Certificate consultation, if the citizen has already downloaded the certificate
You must press the CÒPIA button and follow the steps indicated in the "How to do it?" section.
To delete an authentic copy, you must search for the certificate and click on the symbol to delete the authentic copy.
A message will appear confirming that the copy has been successfully deleted:
Yes, you can also make an authentic copy of the revocation document, following the steps indicated above to make an authentic copy of the issuance document.
This process can be done at the same time or also in a deferred manner.